ABOUT THE CLIENT
The client has played a major role in the Luxembourg financial sector for about 100 years and is represented all over the country.
The bank believes strongly in the importance of innovation and sustainability, and takes its social responsibility very seriously.
“Once again, thank you for the excellent facilitation of the workshop (…) The team was very satisfied and from my point of view, it was an excellent exercise to strengthen the links in the management team. We developed concrete ideas that we can deploy in our respective teams.” (Department director and project sponsor)
- The project was initiated by the Human Resources director for his department.
- This department had undergone several changes during the past 18 months:
- On the one hand, the department had diversified and is now responsible for a wide range of tasks for example the HR teams which offer administrative and financial support, those which are responsible for the employee experience including well-being at work, talent & career management, personnel training, the teams in charge of internal and external communication and last but not least the team in charge of accompanying internal change.
- On the other hand, a certain level of fluctuation among staff in various departments has resulted in a lack of clarity concerning individual roles and responsibilities.
- These changes have had a profound effect on departmental organisation and efficiency, often resulting in increased employee fatigue due to their increased workloads – both real and perceived, as well as shortfalls in communication resulting in misunderstandings.
- In addition to these internal changes, the Covid crisis had a major impact on both ways of working and managerial roles, which resulted in complications with on-boarding new arrivals to departments and also added the challenge of maintaining the departmental culture and personal relationships.
- In consequence the department remains under a lot of pressure as it ensures the success of several strategic projects linked to the bank’s commitment to CSR policies. All of this in addition to daily tasks, which are no longer standardised because of the ongoing changes in the job market and the impact of increased digitalisation.
MindForest accompanied the client in the following aspects:
TOOLS, METHODS & ACTIONS
THE PROJECT OUTCOME
- The State of Play made it possible to reveal unexpected and/or confirmed the feelings of the management team and senior management about the levers for collaboration and performance within the department
- It also made it possible to identify any potential obstacles and the different resources at their disposition to achieve their objectives
- The next stage and that of the co-construction of conclusions made it gradually possible to advance in the design of solutions, which could then be implemented immediately by the departmental director and his team of managers.
- Finally, the audit revealed and confirmed the scale of the challenges facing the derpartment and the importance of being able to rely on a united and efficient team of managers to support the change.
Collective efficiency is closely linked to interpersonal relationships, as well as close links between the teams; collaboration depends on everyone’s ability to listen and to express themselves.
- The stage of State of Play, based partly on individual interviews and also on regular exchanges with management, made it possible to encourage free expression of speech reassuring employees that they could express their doubts to their managers without any fear of reprisals. From emotional catharsis follows the ability to overcome real or felt blockages and to re-mobilise to overcome them on a more objective basis.
- This dialogue process initiated through the State of Play also laid the foundations for better communication between the teams and management. It has made it possible to (re)create links that had sometimes been impaired by increased workloads and teleworking. In addition, some disputes and conflicts were resolved by the managers, thanks to the dialogue process initiated through coaching.
- On the one hand, this result is due to the insight provided by the State of Play: the information provided by this inventory made it possible to share a common “snapshot” of the department at a given moment, and to agree with the management and change management team on the issues on which they would focus in the coming months.
- The result provided a shared awareness of the importance of the role of the management and change team and their effective collaboration in meeting the current challenges facing the department. From this, it was decided to devote a day to a team strategy activity using the LEGO® SERIOUS PLAY® method.
- The intense one-day workshop using the LEGO® SERIOUS PLAY® method enabled the team to assess its current status and work on future operating modes. The team thus defined guiding principles, including a real “social contract” between its members, which were designed to facilitate their communication, guide their actions and decision-making. All of this laid the foundations for greater collaboration. This parenthesis also has the effect of strengthening the links between team members, with varied profiles, revealing their individual potential and, through their complementarity, their team potential.
- The LEGO® SERIOUS PLAY® workshop also provided an insight into the team’s and the department’s culture, and highlighted the significance of the great diversity of profiles and functions and different cultures. For example, between highly technical teams and those comprising what can be described as “new roles” linked to well-being at work and employee experience.